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Accounts Receivable Specialist


This Accounts Receivable Specialist position is responsible for managing outstanding receivables owed to the company, to include processing cash receipts, collecting of invoices and recording keeping.


  • Performs day to day financial transactions including verifying, classifying, computing, posting invoices daily and recording accounts receivable data
  • Posts customer receipts by recording cash, checks, and credit card transactions
  • Verifies validity of account discrepancies by obtaining and investigating information from the Sales Department, Customer Service and from customers
  • Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals
  • Facilitates swift payment of invoices due to the company by sending bills reminders and contacting customers with outstanding accounts
  • Carries out billing, collection and reporting activities according to specific deadlines
  • Monitors customer account details for non-payments, delayed payments and other irregularities
  • Reviews and sends out monthly statements, investigates and resolves customer queries
  • Prepares weekly or as needed A/R Aging Report
  • Prepares bills, invoices and bank deposits
  • Maintains up-to-date billing system
  • Generates and sends out daily sales invoices and Cash Receipts reports
  • Performs month-end closing and reporting of Sales and A/R deposits
  • Works with Sales regarding customer deposits
  • Follows up on, collects and allocates payments
  • Performs account reconciliations
  • Researches and resolves payment discrepancies
  • Communicates with customers via phone, email, mail or in-person
  • Resolve revenue recognition issues when arise
  • Provide summary reporting of customer inventory and sell through
  • Review open orders for any credit issues and approve credit for new customers
  • Approve and process credit memos/RMAs
  • Coordinate prepayment before shipment
  • Prepare monthly cash collection forecast
  • Document all A/R, C&C processes
  • Monitor online orders and credit card processing


  • Experience with posting A/R transactions to journal, ledgers, and other records
  • Experience with billing and collection calls
  • Strong communication skills required and experience working with internal and external customers to solve problems
  • QuickBooks Experience highly desired
  • Excellent computer skills, including advanced Excel skills
  • Attention to detail is a required strength to ensure accuracy of all work
  • Must have the ability to work independently


  • BA degree or equivalent business experience desired
  • 3 – 5 Years’ experience in Accounts Receivable


The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

To apply for this position, please send your resume to jobs@thermal.com

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